Air Force Defense Research Sciences Program

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To maintain technological superiority in the scientific areas relevant to Air Force needs; to prevent technological surprise to our nation and create it for our adversaries; to maintain a strong research infrastructure composed of Air Force laboratories, industry, and universities; and to complement the national research effort.

Possible uses and use restrictions...

Funds must be expended in furtherance of the research identified in the proposal, in accordance with the cost principles as established in OMB Circular Nos. A-21 and A-122.

Who is eligible to apply...

Private/public educational institutions; other private/public nonprofit organizations which are operated primarily for scientific, educational, or similar purposes in the public interest, and commercial concerns.

Eligible Applicant Categories:
Eligible Functional Categories:

Not applicable.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Research proposals shall be prepared in accordance with local instructions. See Federal Business Opportunities (

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Awards decisions will be based on a competitive selection of proposals resulting from a peer and/or scientific review.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


Proposals may be submitted in accordance with requirements of the Broad Agency Announcement (BAA), Program Research and Development Announcement (PRDA), or other solicitation notice in the Commerce Business Daily (CBD).

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

60 to 90 days.

Preapplication Coordination

This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


Not applicable.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Re-application with new proposal is permitted.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Private/public educational institutions; other private/public nonprofit organizations which are operated primarily for scientific, educational, or similar purposes in the public interest, and commercial concerns.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$50,000 to $5,000,000. Average: $500,000.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants) FY 02 $263,000,000; FY 03 est $260,000,000; and FY 04 est $275,000,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

(a) Aerospace sciences and engineering sciences, e.g., structural dynamics, mechanics of materials, particulate mechanics, propulsion diagnostics, space, power and propulsion, external aerodynamics and hypersconics, internal fluid dynamics; (b) chemistry and materials sciences, e.g., chemical reactivity and synthesis, polymer chemistry, inorganic materials chemistry, electrochemistry, theoretical chemistry, molecular dynamics, metallic structural materials, ceramics and nonmetallic structural materials; (c) physics and electronics devices, components, and circuits, optoelectric information processing, devices and systems, quantum electronic solids, semiconductor and electromagnetic materials, phontonic physics, optics, x-ray physics, atomic and molecular physics, plasma physics; (d) life and environmental sciences, e.g., neuroscience, chronobiology, perception and recognition, spatial orientation, cognition, bioenvironmental sciences, optical and infrared environment, space sciences; and (e) mathematical and computer sciences, e.g., dynamics and control, physical mathematics and applied analysis, computational mathematics, optimization and discrete mathematics, signal processing, probability and statistics, software and systems, artificial intelligence, neural computation systems, and electromagnetic.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In fiscal year 2001, a total of about 609 new grants were awarded. In fiscal year 2002, it is estimated that 600 new grants will be awarded.

Criteria for selecting proposals...

(a) Overall scientific and technical merits of the proposed research; (b) potential contribution of the proposed research to the mission of the Air Force; (c) availability of funds; (d) likelihood of the proposed effort to develop new research capabilities and to broaden the research base in support of national defense; (e) offeror's capabilities, related experience, facilities, techniques, or unique combinations of these factors that are integral to achieving the objectives; (f) qualifications, capabilities, experience, and past research accomplishments of the proposed principal investigator and team; and (g) realism and reasonableness of proposed cost.

Assistance considerations...

Length and Time Phasing of Assistance

Normally from 12 to 36 months.

Formula and Matching Requirements

Statutory formulas or matching requirements apply in some cases.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Technical progress reports, reports of expenditures, and invention reports must be submitted annually (for those projects which exceed 18 months) and after completion of the performance period.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


Recipient will maintain accounting records which will permit determination that the funds were used for the award purposes. Financial records must be maintained for at least 3 years; records shall be retained beyond the 3-year period if audit findings have not been resolved.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Public Law 100-370, Section 1(g)(3), 1023 Stat. 846, 10 U.S.C. 2368(a); Public Law 100-456, Division A, Title II, Section 204; 84 Stat. 908, 10 U.S.C. 2358(b)(1), (c)(1); 95 Stat. 1404, 1405, 10 U.S.C. 2361.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

Department of Defense Grant and Agreement Regulations (DODGARS), February 8, 1994, and local publications/procedures.

Contact information...

Web Sites
Regional Or Local Office

Air Force Office of Scientific Research, 110 Duncan Avenue, Suite B115, Bolling AFB, Washington DC 20332-4990; Armstrong Laboratory, 8005 Ninth Street, Brooks AFB, TX 78235-5353; Phillips Laboratory, 3651 Lowry Avenue SE, Kirtland AFB, NM 87117-5777. Telephone: (505) 846-4979; Rome Laboratory, 26 Electronics Pkwy, Griffiss AFB, NY 13441-4514. Telephone: (315) 330-7746; Wright Laboratory, 2530 C Street, Bldg. 7, Wright-Patterson AFB, OH 45433-7607. Telephone: (513) 255-4813.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

HQ Air Force Material Command/PKT, 4375 Childlaw Road, Suite 6, Wright-Patterson AFB, OH 45433-5006. Telephone: (513) 257-8934. FTS is not available.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: